July 5, 2023

July Checklist for Running Your PTA

Month-by-Month Board To-Do List

Welcome to the new PTA year! PTA’s fiscal year runs July 1 – June 30. Each month we will post monthly task lists for you to use that will help develop your calendar for the year. The dates listed reflect best practices.

Ongoing Tasks

  • Attend board and membership meetings
  • Read meeting minutes and offer corrections
  • Prepare reports for board and membership meetings
  • Get educated: take advantage of in-person and online training opportunities
  • Be familiar with your responsibilities and fulfill them
  • Review and ask questions about the monthly financial report
  • Actively engage in a plan for membership growth
  • Prepare content for newsletter(s) and social media
  • Review and update your website
  • Participate, help others, and communicate
  • Review the Standards of Affiliation Checklist

Monthly Tasks

Financial Review
Complete a year-end financial review.

Change bank account signers
Make an appointment at the bank to change account signers. Verify their process and necessary documents in advance.

Change officers on the Secretary of State’s Corporation website (if applicable)

Update all passwords for online accounts after July 1

Plan a board retreat

Register to attend the Autumn Leadership Launch (A.L.L.) August 25-26, 2023
This WSPTA event provides basic and specialized sessions for key back-to-school leader development. It is a great event for all board members to attend and get the year off to a successful start.

Plan to attend the first Washington State PTA Day at the Park with our Seattle Mariners on August 27

Review the newly amended WSPTA Uniform Bylaws
Located on the Governance page of the WSPTA website.

Review the WSPTA Policy Manual
In particular, Section Three Local PTAs and Councils, is a great resource for PTAs to understand the policies that govern each affiliated organization.

Update job descriptions for board positions
Update contact information on websites, social media, and with the school or district

Pay attention to communications about the membership database system, memberplanet
Members and Membership pages of the database will remain inactive until July 15.

Review and update the legal documents notebook(s)

Review material to go in the first day packets or summer mailers
Do prep work, such as printing or converting to digital format.

Prepare to launch your fall membership drive
Review your membership form, set your theme, decide on any benefits and how will you recognize members, and announce goals. If you haven’t set up an online join feature now is the time to start working on that function.

Board members should begin to plan which training(s) to participate in to meet the WSPTA Standards of Affiliation requirements
Information is located on the WSPTA website as they are confirmed and shared through Leadership News.

Plan and prepare for volunteer and committee chair training

Plan for back-to-school days in August
Gather commitments from volunteers.

Was your PTA incorporated in July?
If so, then your annual Corporation Renewal is due by July 31. The annual corporation report is due regardless of your PTA’s annual income and is separate from the Charitable Organization Registration/Renewal. This is where you update your officers, most banks use this information when looking for your signers.

Do you need to update the signers with your bank?
If you need to update your signers with your bank you will need to file, the Amended Annual report with the Secretary of State’s office.

(originally posted June 29, 2018; revised June 26, 2019; revised June 29, 2020; revised July 2, 2021; revised July 5, 2022; revised June 30, 2023; revised July 5, 2023)

Category: Leadership

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