January Monthly Tasks
Continue assisting with items from the “Ongoing Tasks” list.
Refer to the January Checklist for Running Your PTA.
Reflections entries due to WSPTA by January 15
Councils can access the submission form here. Contact Reflections@wastatepta.org with questions.
Remind local PTAs about the 1099-NEC due for independent contractors by January 31
For contractors you paid more than $600 in a calendar year. More information is located on the IRS website.
Mid-year financial review
Consider doing a mid-year financial review for your council in January. Gather a committee and set a date to do the review.
Plan to attend the virtual Leadership Conference beginning at 10:00am. More information can be found HERE.
WSPTA Focus Day is February 17, 2025 in Olympia.
Make appointments with legislators representing your school district, to discuss our legislative priorities. Review and share the Focus on Advocacy webpage for great resources and information.
Encourage leaders to subscribe to Action Alerts. During Focus on Advocacy Week, February 10-14, 2025, members can participate in daily email calls to actions.
Elect council nominating committee. Share the importance of electing a nominating committee early in the year to give the committee time to work.
Encourage leaders to submit a Leadership Service Award form
The purpose of this program is to encourage, facilitate, and recognize the continuous growth of leadership shown by dedicated PTA leaders at all levels of the association.
Review Best Practices and Standards of Excellence forms
Gather information for award requirements (applications due March 13).
Determine other Awards of Excellence awards to apply for (applications due March 13)
- Advocacy Award of Excellence
- Family and Community Engagement Award of Excellence
- Outstanding Communication Strategy
- Outstanding Newsletter
- Outstanding Website
- PTAs Taking Significant Action
Connect with your region director (RD) if your council wishes to use any WSPTA approved training materials and/or statewide marketing. Check the WSPTA Events Calendar to make sure your event doesn’t conflict with a state or region event, then reach out to your RD who can submit your request and help you with getting materials and selecting classes.
Ongoing Tasks
Review the 2024-25 Standards of Affiliation (SOA) Checklist.
- Host a training or roundtable at council membership meetings addressing timely SOA requirements.
- Offer support to local PTAs who may be struggling with any of the SOA requirements.
- At each council membership meeting, share the SOA items that your council has completed to model best practices.
- Work with your region director to support any local PTAs who finished last year with fewer than 25 members or any local PTAs without an approved membership waiver to ensure they return to good standing. These PTAs must have entered and paid for 25 members in Givebacks by October 31.
- Provide support to local PTAs with the Givebacks database and encourage local PTAs to keep updating the membership database with officer and board member information.
- Work with your region director and the Growth and Development team to support any local PTAs on the “Not in Good Standing list” or “Past Dues Notice.”
- Encourage local PTAs in their membership campaigns and promote membership contests.
- Remind local PTAs to apply for a Membership Achievement Award (100% Membership and 100% Staff Membership) Applications are due March 13.
- Share council and WSPTA in-person and online training opportunities with local PTAs and also share the updated WSPTA leader resources, including handbooks.
- Remind local PTA leaders to complete a year-end financial review and offer support if not completed by August 31. Encourage local PTA leaders to consider doing a mid-year financial review in January.
- Continue to report 2024-25 council officers and board members to WSPTA through the Givebacks database.
- Discuss the health of local PTAs in your council at board of directors’ meetings. What support do they want/need?
- Encourage local PTA leaders to read Leadership News and share information about other WSPTA newsletters.
- Remind local PTA leaders of important deadlines.
- Remind local PTA leaders about the Annual Report for Nonprofit Corporations must be submitted through the Corporations and Charities Filing System (CCFS).
- Remind local PTAs who have Washington State PTA as their registered agent, to confirm that the address on file is: Washington State PTA, 949 Market Street, # 550 Tacoma WA 98402. Updates can be made when filing their Annual Report with the WA Secretary of State or by accessing a Statement of Change.