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WSPTACon2022 General Information


Registration

Current WSPTA members with a paid membership for 2021-2022 may attend the 109th annual WSPTA convention and conference (WSPTACon2022). Members may register for either the in-person convention or the remote conference. The in-person convention will be May 20-22 at the Lynnwood Convention Center. The remote conference will also be May 20-22 exclusively through the Whova app. Recorded content will be available online through July 11. Visit the schedule page for details.

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Safety Protocols

For the safety of everyone at the in-person convention, the final guidelines are that attendees will be required to:

  • Show either proof they are fully vaccinated against COVID-19 OR a current negative PCR test (taken no earlier than May 17, 2022) when checking in; AND
  • Wear a mask throughout the event unless they are presenting. Presenters who maintain at least 6′ distance from attendees may present unmasked.

Rates

Voting delegates must register for the in-person convention. Capacity for the in-person convention will be capped at 500 attendees. Registrants for both the in-person convention and remote conference will have access to select recorded content and Whova communities through July 11, 2022.

Upon completion of and payment for registration, you will receive an email of your registration confirmation/receipt.

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Only those in-person registrants approved as voting delegates per their PTA’s standing rules will be designated as voting delegates. Only voting delegates can actively participate in the WSPTA annual business meeting sessions.  More information is available on the business session page.


Convention Frequently Asked Questions

Listed in no particular order.

What is considered "fully vaccinated"?

What does fully vaccinated mean? WSPTA is using the CDC definition: fully vaccinated for ages 18 and older is two weeks after finishing the primary series of COVID vaccines (one dose of J&J’s Janssen or two doses of Moderna or Pfizer-BioNTech.)

For the safety of everyone at the in-person convention, attendees will be required to:

  • Show either proof they are fully vaccinated against COVID-19 OR a current negative PCR test when checking in; AND
  • Wear a mask throughout the event unless they are presenting. Presenters who maintain at least 6′ distance from attendees may present unmasked.

What date will be accepted for showing my PCR test?

At check-in we will accept a PCR test dated no earlier than May 17.

Why is the business meeting only available for in-person attendees?

There are two reasons why we are holding our business meetings at the convention in-person only.

The first and most compelling is that the new nonprofit law (RCW 24.03A.390) requires an organization’s bylaws to expressly allow for business to be held “through one or more means of remote communication through which members not physically present may participate in the meeting substantially concurrently, vote on matters submitted to the members, pose questions, and make comments.” Our bylaws do not yet allow this, therefore we cannot. And, since our bylaws apply to all local and council PTAs in Washington, they should not hold business meetings in this hybrid fashion until our bylaws are changed.

The second reason is resources. The technology and staffing required to hold such a meeting for hundreds of members in person and remotely is currently beyond our capabilities. However, we will take the lessons learned at this convention and apply them to our future events.

What's the difference between the in-person event and the remote event? Are the same classes available?

The in-person convention will be held May 20-22 at the Lynnwood Convention Center. It will consist of classes, roundtables, inspirational speakers, two award breakfasts, and the annual business meeting where delegates will vote on bylaws and elect a nominating committee. In-person classes are designated in the Schedule of Events with an “I” at the front of the number (e.g. I101).
The remote conference will consist of pre-recorded content, with live facilitation to interact with attendees, during the scheduled broadcast time on May 20-22. These classes will be available in recorded form through July 11, 2022 to remote registrants only. These remote classes are designated in the Schedule of Events with a “R” at the front of the number (e.g. R101). Please note the remote conference will NOT consist of simulcasted content from the in-person convention and that only in-person attendees may attend the general and business sessions.
Both in-person and remote registrants will have access to the on demand classes in Whova event app. The on demand classes are designated in the Schedule of Events with an “A” at the front of the number (e.g. A101). These classes will be available to all registrants through July 11, 2022.
Activities such as Trivia Night and the Prom & Lip Sync Showcase are only available for in-person attendees. Other events, such as the documentary screening and discussion on “Chasing Childhood” will be available for both in-person and remote attendees.

Will there be food options onsite or very close by?

Yes. From around 10:00 am – 2:00 pm daily, the convention center will have a concession stand open with food, drinks and snacks for purchase and WSPTA is providing all day coffee and tea service all three days of the event. In addition, there are many local restaurants not very far from the venue (2022 Lynnwood Restaurant Guide).

I am attending in person, do I need to bring cash?

No. The Lynnwood Convention Center is a cashless venue. That means any food or beverages purchased onsite require the use of a debit or credit card. In addition, any purchases for WSPTA will require payment with a debit or credit card. This includes onsite registration, scholarship basket raffle tickets, and any other onsite activities hosted by WSPTA.

Has the voting delegate identification process changed?

Yes, the process that local PTAs and councils have for letting WSPTA know who your voting delegates are has changed.  See the Business Session webpage for voting delegate information.

This year we have simplified the process. During registration, attendees will self-select whether they are a voting delegate for their local PTA or council. (Or, if someone registers multiple attendees in one order, that person then declares the attendees’ delegate status.) On May 13, an email will be sent to each PTA president with a list of the people who have identified themselves as voting delegates for that PTA. The president has until May 18 to contact the WSPTA office to confirm or edit that list. No response is assumed to mean agreement with the list.

This new process replaces what has been done for prior events. In the past, WSPTA would send a survey link, weeks in advance of the event, to the PTA president. The president would fill in the names of the voting delegates for their PTA by a given deadline. Multiple email reminders would be sent to presidents. WSPTA staff would track that list against those who registered to match up those who said they were a delegate and those identified by the president. Now, presidents will receive the one email communication on May 13 that will list those who have identified themselves as delegates and how many delegate spots the PTA receives according to the WSPTA Uniform Bylaws (Article 10).

Where the process has not changed is how the local PTA or council selects who is eligible to be a voting delegate for their PTA.  That process should be in your standing rules.

Remember: Per the WSPTA Uniform Bylaws (Article 10), all councils in good standing receive four voting delegate spots and most local PTAs will receive four voting delegate spots. However, if your PTA had over 299 members recorded in the database by January 31, 2022, you get one additional delegate for each 100 additional members If you are unsure of how many voting delegate spots you have please contact support@wastatepta.org.
Room block is sold out

Are there any hotel deals for in person attendees that don't live locally?

Room block has sold out – please contact the hotel directly.

WSPTA has secured reduced rates at the Embassy Suites by Hilton, 20610 44th Avenue West, Lynnwood, WA.

Use this link to book your room online or call (425) 775-2500 for reservations under the WA State PTA 2022 block code.

The special rate is $144 for a King Suite or $154 for a Double Queen. Rates are available until Thursday, May 5, 2022.

Rooms include:

  • Daily hot buffet breakfast buffet that includes hot and cold options: Monday -Friday 6am -9am; Saturday & Sunday 7am-10:30am
  • Nightly evening reception available from 5:00pm – 6:30pm that include (2) complimentary beer, wine, cocktails, and light appetizers
  • Newly renovated large two room suites
  • On-site restaurant & bar serving dinner Sunday through Thursday 5:00pm-9:00pm, Friday & Saturday 5:00pm-10:00pm
  • Indoor pool and whirlpool open 7am to 10pm, adult only 10pm-11pm
  • Precor fitness facility open 24 hours
  • Free parking

In addition, for attendees interested in sharing a room, all of the suites (either king or double queen) have pull out Queen sofa beds. The bedrooms have a door that closes for privacy. The bathroom is in the hall between the living room with the sofa and the bedroom so there is some separation.

The app is now live so download soon

When I registered it asked me to download an app, what should I do?

Washington State PTA will continue to use the Whova app to help attendees engage and navigate WSPTACon2022.

We encourage all attendees to download the Whova app. Once you have done that, you will be able to see all of the options available to you to build out your personal agenda, create a profile, network with others, and so much more.

Get our official conference app,

Get the most out of the app and have a more productive experience!

1

NAVIGATE the event agenda and logistics, even without Wi-Fi or data. Access useful information like ridesharing and local attractions through the Community Board

2

NETWORK effectively. Plan whom to meet by exploring attendee profiles and sending out messages

3

PARTICIPATE in event activities through session likes, comments, ratings, live polling, tweeting, and more

For Blackberry or Windows Phone,Click here
For feature details, visit Whova
WSPTA Prom and Lip Sync Showcase - May 20, 8-10pm

What is happening Friday evening?

WSPTA Prom and Lip Sync Showcase
Friday, May 20 8pm-10pm

Join us as we come out of the pandemic and join prom king, Andrew, on the dance floor. Feel free to dress up in any prom year attire. Professional DJ, PJ Parsons, will be spinning the tunes and attendees can enjoy beverages from the no-host bar and complimentary snacks. Prizes for best lip sync and prom costumes!

The highlight of the prom will be our first ever Lip Sync Showcase. Pre-registration required to perform in the Lip Sync Showcase. Please submit the following information by April 30: name, email, song, and team members’ names (if performing as a team) to Laura Peterson at laura.peterson@wastatepta.org. Limited spots available in the showcase so register early.

Learn more here.

I would like to encourage a leader in my PTA to attend but I'm afraid that the price might be too much of a cost, what can I do?

To remove as many barriers as possible, WSPTA will be offering a subsidized discount for attendees who might benefit from some assistance. For anyone in need of having the cost of their registration subsidized, please select the option on the registration page (available soon).

I'm a voting delegate, how do I vote?

Voting will take place during general sessions. Only members attending the in-person event will have the ability to debate and vote.

Check out the Responsibilities of a Voting Delegate blog post for more information.

What type of activities will be offered besides the classes and general sessions?

We’re glad you asked! Laura Peterson is leading the subcommittee for organizing the activities and she has recorded an informative, comprehensive video for you to see all of the different options that will be available to both in-person and remote attendees.

Will the Scholarship Basket Raffle be back?

Yes!

The scholarship basket raffle will be back!

Once again, the WSPTA will be offering a scholarship basket raffle at convention. Raffle baskets are generously donated by individuals, local PTAs, councils and regions to raise funds for the WSPTA Scholarship Program. For those interested in donating a basket for this worthwhile project, contact scholarshipbasket@wastatepta.org. Click here for helpful hints on building a basket to donate.

Raffle tickets will be $2 each and can be purchased onsite with a credit or debit card only.

Would you or your PTA like to contribute more towards this worthwhile program to support graduating seniors? Click here to make a donation.



Activities

*May 11 deadline to register for Lip Sync Showcase*

Lip Sync and Prom (in-person)

On Friday, May 20, 8:00 – 10:00 pm at the convention center, WSPTA will be hosting a fun activity for all in-person attendees.

Join us as we come out of the pandemic and join prom king, Andrew, on the dance floor. Feel free to dress up in any prom year attire. Professional DJ, PJ Parsons, will be spinning the tunes and attendees can enjoy beverages from the no-host bar and complimentary snacks. Prizes for best lip sync and prom costumes!

The highlight of the prom will be our first ever Lip Sync Showcase. Pre-registration required to perform in the Lip Sync Showcase. Please submit your name, email, song, and team members’ names (if performing as a team) to Laura Peterson no later than May 11. Limited spots available in the showcase so register early. Performances can’t exceed 4 minutes.

For questions, contact Laura at Laura.peterson@wastatepta.org.

May 21, 8:30 - 10:30 pm

Trivia Night (in-person)

On Saturday, May 21, 8:30 – 10:30 pm at the convention center, WSPTA will be hosting a trivia night for all in-person attendees.

Join us for a fun evening event of trivia competition like you have never experienced before! “From PTA facts to pop culture, from the whimsical to the nonsensical, there will be no shortage of learning and laughing opportunities!”

Top-scoring teams will win prizes!

WSPTA will provide light snacks, and attendees will be able to purchase their own beverages. Please remember that the Lynnwood Convention Center is a cashless facility and only accepts debit/credit card payment.

Scholarship Raffle Baskets (in-person)

The scholarship basket raffle will be back!

Once again, the WSPTA will be offering a scholarship basket raffle at convention. Raffle baskets are generously donated by individuals, local PTAs, councils and regions to raise funds for the WSPTA Scholarship Program. For those interested in donating a basket for this worthwhile project, contact scholarshipbasket@wastatepta.org. Click here for helpful hints on building a basket to donate.

Raffle tickets will be $2 each and can be purchased onsite with a credit or debit card only.

Would you or your PTA like to contribute more towards this worthwhile program to support graduating seniors? Click here to make a donation.

 

Washington State PTA offers four $2500 scholarships to graduating seniors from Washington state public high schools with an active PTA, who will be starting college (either 2-year or 4-year) in the fall. The scholarship may be used to offset the cost of tuition, books, supplies, room and/or board. For more information, go to https://www.wastatepta.org/events-programs/scholarship-program/

Saturday, May 21, 7:45 - 9:15 am and Sunday, May 22, 7:45 - 9:00 am

PTA Awards and Recognition Breakfasts (in-person)

All in-person attendees are invited to join us on Saturday and Sunday mornings for a light breakfast during the awards and recognition celebrations. No additional registration required:

  • Saturday morning, 7:45 am – 9:15 am, PTA & Membership Awards Recognition Breakfast
  • Sunday morning, 7:45 am -9:00 am, Awards and Student Recognition Breakfast

These will be live events with a light breakfast being served. The hosts will announce winners for recognition and celebration.

PTAs will be able to accept their awards if they are in attendance and then step off stage for photo ops.

Photo Ops (in-person)

Get your cellphones ready for some fun photo-ops.

Photo backdrops and props (including life sized PTA founders) will be available in various areas throughout the convention center so attendees can take some silly or fun photos for some great memories of convention. Attendees can upload photos into Whova app and/or their social media using the convention hashtag #WSPTACon2022

A photo op for membership awards and awards of excellence will be available at the membership table.

Door Prizes (in-person)

Door prize tickets are given to all convention in-person attendees when they check-in at the registration desk. Tickets are color coded to match collection bins that are placed throughout the convention area. Bins are gathered before each general session. At the end of the session, winner’s names are drawn from each bin and announced. If the winner is not present it’s “too bad” and another name is drawn. You must be present to win. Bins are returned to appropriate areas after each general session.

Did you do a little too much online shopping during the pandemic and have some new items laying around that you don’t need? We are accepting donations to use for door prizes. Contact Laura at laura.peterson@wastatepta.org if you have something you would like to donate.

Area Colors

Visit the membership table to receive colored beads associated with your PTA’s area.

Area A – Regions 1 and 6 – Blue

Area B – Regions 2 and 5 – Red

Area C – Regions 9 and 10 – Pink

Area D – Regions 3, 4, 11, and 12 – Purple

Area E – Region 7 and 8 – Silver

Virtual Screening of Chasing Childhood (in-person and remote)

Chasing Childhood is a feature documentary that explores the rapidly changing landscape of contemporary childhood and parenting. In today’s childhood, confined by structure, stranger danger, and helicopter parenting, free-play has virtually disappeared. Experts are ringing the alarm bell about the dramatic rise in anxiety and depression in young children and teens. What if all this well-intended hovering, fear and over-scheduling has backfired? The film takes us to three communities that are trying to shift culture to create room for play and independence with the hope of raising kids to become competent, healthy, and happy adults.

The link for the movie will be open to all WSPTACon2022 attendees for viewing May 18-25.

WSPTA recommends that remote attendees watch the film Friday, May 20, during the time that in-person attendees will be attending the Prom and Lip Sync Showcase. A Whova discussion group will be started for those wanting to discuss and ask questions.

Documents about the film will be provided in the Whova app.



Individuals with Disabilities

Washington State PTA strives to assure that all meetings and other activities of the Association are available for participation by all of its members, consistent with the Americans with Disabilities Act (ADA) and the Washington State Law Against Discrimination (RCW 49.60). Individuals requiring special accommodations to attend or participate in WSPTA meetings should contact the WSPTA office in advance: (253) 214-7410 or email: support@wastatepta.org

Cancellation Policy

All cancellations must be in writing to support@wastatepta.org. Cancellations received by 12:00 pm Friday, May 13 will receive a full refund less a $10 cancellation fee. No refunds will be given for cancellations received after 12:00 pm May 13.

If the event needs to be canceled, the board of directors will make the determination, as well as plan any subsequent actions, per the WSPTA Uniform Bylaws, Article 10, Section 4 Cancellation – convention.

WSPTA Photo Policy

By attending WSPTACon2022, you grant the Washington State PTA the right to record, film, photograph, or capture your likeness in any media and to distribute, broadcast, use, or otherwise disseminate, in perpetuity, such media without any further approval from or any payment to you. Note: Parental consent is required to publish photographs that feature attendees under the age of 18 (consent form.)