WSPTA

Reminder: Monthly Membership Invoicing
2019-05-10, 2019-06-14, 2019-07-12, 2019-08-09
Please take time before invoices are generated to check your PTA’s membership roster for duplicates and erroneous entries. Once a member has been included on an invoice, staff is unable to delete them from the database. As a result, your PTA will owe payment for that person, regardless whether that person is an active paid member or an erroneous entry.

Annual Corporation Renewal
2019-05-31, 2019-06-30, 2019-07-31, 2019-08-31, 2019-09-30, 2019-10-31, 2019-11-30, 2019-12-31
If your PTA incorporated this month, the annual corporation renewal is due; regardless of the income your PTA earns. This is separate from the Charitable Organization registration/renewal. When you are about to file, click File Online for Nonprofits.
You can check the status of your renewal on the Secretary of State’s website. Enter your UBI number and you will be provided with details to your PTA’s corporation registration.

Reflections Due to WSPTA Office
2020-01-24 08:00 - 16:00 (America/Los_Angeles) | Washington State PTA, 15 Oregon Avenue, Tacoma, WA, 98409, United States
The due date for Reflections entries to be received at the WSPTA office for councils and non-council local PTAs is January 24, 2020. (This is a “received by”, not postmark, date.)
WSPTA office address:
15 Oregon Avenue, Suite 202
Tacoma, WA 98409-7463
QUESTIONS?
Contact the WSPTA Reflections Chair: reflections@wastatepta.org

1099-MISC Forms due
2020-01-31
IRS Form 1099-MISC must be sent to any independent contractor when a PTA has paid equal to or greater than $600 in the calendar year (January – December).
IRS Form 1099-MISC with IRS Form 1096 sent to the IRS.

Applications and Submissions Due
2020-03-01
Membership Award applications (100% Membership & 100% Staff) due
WSPTA Essay Contest submissions due
Leadership Academy applications due
Local PTA, Community, and Council Awards of Excellence submissions due
WSPTA scholarship applications due

Issues/Resolutions/Principles draft submissions due
2020-05-01
Issues/resolutions/principles draft submissions due for Legislative Assembly.
More information coming soon.

National Teacher Appreciation Week
2020-05-03 - 2020-05-09

Issues/Resolutions/Principles final submissions due
2020-06-01
Issues/Resolutions/Principles final submissions due for Legislative Assembly.
More information coming soon.

Sales Tax Form Due to Washington State Department of Revenue
2020-06-15
Sales tax form due to the Washington State Department of Revenue (use forms Combined Excise Tax Return, Sales Tax Remittance, OR Retailing & Other Activities).
The Department of Revenue announced that they are extending the annual filing tax return due date, “we are committed to helping Washington businesses that cannot file or pay their taxes on time due to the COVID-19 outbreak. As a result, the Department of Revenue is extending the 2019 annual business tax return filing date to June 15, 2020.”

Finalize reconciliation of membership records
2020-06-21
This is the date to complete your reconciliation of the memberships recorded in memberplanet to your records for the 2019-2020 fiscal year. Double-check that your reported membership numbers are correct. WSPTA staff is available to help with challenging issues that you uncover. When your reconciliation is complete we recommend downloading a final roster of your reported members. Instructions can be found on this page, below the checklists.

Database Transition to 2020-2021
2020-07-15
This is the target date for the database transition to 2020-2021 to be completed and membership functions to be available to PTAs.

Charitable Solicitation Act registration/renewal due
2020-07-31
Charitable Solicitation Act registration/renewal report to Secretary of State’s office (received by – not postmark date).
**The renewal date was extended due to the unusual circumstances for the spring of 2020. The renewal date typically is May 31 but was extended to July 31 for 2020 only.**

Reflections Theme Search Contest
2020-11-01
2020-21 information coming soon.
The theme is determined by National PTA, from student submissions. The due date for submitting a theme search entry is November 1, 2020. Entries are to be emailed to reflections@wastatepta.org or mailed to the WSPTA office. This is not a postmarked date.

Bylaws Amendments Due
2020-11-15
WSPTA is governed by the member-approved bylaws. Members are invited to submit recommendations for amendments to be voted on at the annual convention in May 2021.

Resolution Submissions Due
2020-11-15
Members are encouraged to submit new or amended resolutions for consideration by the members at the annual convention in May 2021.

WSPTA Officer Nominations Due
2020-11-15
Members are encouraged to nominate qualified candidates to serve on the WSPTA board of directors for the 2021-2023 term. Elections will take place at the annual convention in May 2021.

IRS 990 Filing
2020-11-15
The IRS informational return (Form 990, 990-EZ or 990-N) is due.
For more information visit the IRS website: https://www.irs.gov/charities-and-nonprofits
Additional resources are available on the Leadership Guides webpage: https://www.wastatepta.org/pta-leaders/leader-resources/leadership-guides/

Liability Insurance Renewal Due
2020-11-30
For PTAs who use AIM insurance need to pay for their insurance by this date to avoid a lapse in coverage.

WSPTA Reflections Entries Due
2021-01-22
Reflections page
The due date for Reflections entries to be received by the WSPTA Reflections committee for councils and non-council local PTAs:
January 22, 2021
View the website for submission details.

IRS Form 1099-NEC Due
2021-01-31
IRS Form 1099-NEC must be sent to any independent contractor when a PTA has paid equal to or greater than $600 in the calendar year (January – December).
IRS Form 1099-NEC with IRS Form 1096 sent to the IRS.
From the tip of the week, Leadership News January 14:
If your PTA paid an independent contractor at least $600 in calendar year 2020, you must send to the independent contractor and the IRS form 1099-NEC, Nonemployee Compensation (NOT form 1099-MISC as in previous years), postmarked by January 31, 2021.
The IRS requires a paper copy of form 1099-NEC, accompanied by form 1096. These forms cannot be downloaded from the IRS website and must be ordered from Online Ordering for Information Returns. There is a penalty for filing late or failing to file. (The WSPTA office has a limited number of 1099-NEC forms available that can be sent to a PTA on a first-come, first-served basis.)
Keep copies of information returns you filed with the IRS with your PTA’s legal records for at least 3 years.
For more information, see 2020 General Instructions for Certain Information Returns and 2020 Instructions for Forms 1099-MISC and 1099-NEC.
